Last updated: 24 September 2025
1. About this Notice
1.1 This Privacy Notice (“Notice“) explains how we (as defined below) collect, share and use any information that, alone or in combination with other information, relates to you (“Personal Data“) in your capacity as a client or recipient of our services, or as a supplier (or as our contact person for these entities or representatives) (“you” and “your“) of Tax Consult Accountancy & Advisory (“Tax Consult“, “we” and “our“).
1.2 This Notice also sets out the rights that you have in relation to the Personal Data that we process about you and how you can exercise them.
1.3 Tax Consult Accountancy & Advisory treats compliance with its privacy obligations seriously. This is why we have developed this Notice, which describes the standards that Tax Consult applies to protect Personal Data.
1.4 For the purposes of this Notice, Tax Consult Accountancy & Advisory SRL, with which you have entered into a contract or which provides services to you as a beneficiary, acts as the data controller. Our offices are located in 1170 Brussels, avenue du Dirigeable 8 and we are registered with the Crossroads Bank for Enterprises under number 0740.763.561. As a data controller, Tax Consult is responsible for ensuring that the processing of Personal Data complies with applicable data protection law, and specifically with the General Data Protection Regulation.
1.5 Please take the time to read this Notice carefully. If you have any questions or comments, please contact privacy@taxconsult.be.
2. What Personal Data does Tax Consult collect and why?
2.1 The types of Personal Data that we collect about you, and the reasons why we process it, are the following:
To ensure compliance with our anti-money laundering obligations in relation to our clients and the recipients of our services.
Identification data, contact details, financial and economic data, household data, data on personal characteristics, professional data, data on identity documents.
Legal obligation to which we are subject.
Keeping and verification of our clients’ accounts and assistance with all tax, salary, social and legal obligations
The same categories of data as above, and more generally the data needed to carry out the mission.
Legal and ethical obligations to which we are subject as a certified public accountant and tax consultant.
To carry out ITAA legal missions, certifications and audits as a chartered accountant (chartered accountant reports, control missions and auditor mandate).
The same categories of data as above, and more generally the data needed to carry out the mission.
Legal and ethical obligations to which we are subject.
Preparation of tax and social advice, financial plans, and economic and administrative analyses
Same categories of data as above, and more generally the data needed for the preparation of advice.
Legal obligations to which we may be subject; contractual necessity where our client is a natural person; our legitimate interest in providing our services where our client is a legal person.
Training in accounting, tax and VAT.
Identification data, contact details, professional data.
Contractual necessity when our client is a natural person; our legitimate interest in providing our services when our client is a legal person.
Carrying out recruitment assistance tasks.
Human resources data (identification, contact details, professional data, training data, etc.).
Our legitimate interest in providing our services.
Assisting our clients with all tax, salary, social security and legal obligations and representing them before the competent authorities (litigation).
Same categories of data as above, and more generally the data needed for assistance missions.
Contractual necessity when our client is a natural person; our legitimate interest in providing our services when our client is a legal person.
Performance of legal ITAA tasks
The same categories of data as above, and more generally the data needed to carry out the mission.
Legal and ethical obligations to which we are subject.
Legal services in corporate law, contracts, mergers and acquisitions.
Identification data, contact details, financial and economic data, household data, professional data, data on identity documents.
Contractual necessity when our client is a natural person; Our legitimate interest in providing our services when our client is a legal person.
For the completion of transactions with us, billing for customer services and recovery of customer debts.
Identification data, contact details, financial data.
Contractual necessity
Client management (execution of the Client Acceptance Procedure, establishment and management of engagement letters, management of mandates towards the authorities and towards our accounting application IT providers).
Identification data, contact details, financial data, household data, data on personal characteristics.
Contractual necessity
For the management of complaints and disputes with customers.
Identification data, contact details, data included in the contract documentation.
Our legitimate interest in safeguarding our rights and interests.
For the management of suppliers and the execution of transactions with us.
Identification data, contact details, financial data.
Contractual necessity
For the management of complaints and disputes with suppliers.
Identification data, such as name, address (business or private), telephone number, etc.
Our legitimate interest in safeguarding our rights and interests.
2.2 We receive Personal Data about you from third party sources, in particular when we contract on a B2B basis with business clients to provide certain services for which you are the beneficiary (such as your employer or the company of which you are a shareholder or officer or an intermediary for which you are a beneficiary).
The types of Personal Data we collect from third parties include your identification data (surname, first name), your contact details, your professional data, and the data necessary to provide the services for which you are the beneficiary.
2.3 If necessary, we process Personal Data that may contain information relating to ethnic origin, political opinions, religious beliefs, health, trade union membership, the commission or alleged commission of criminal offences and any related legal actions and information, as well as biometric information (“Special Personal Data“). We will minimise the amount of Sensitive Personal Data we process, and only where it is necessary to comply with our legal obligations, for example anti-money laundering, or where you have provided such data to us for the purpose of providing tax service.
3. Who does Tax Consult share your Personal Data with?
3.1 We may disclose your Personal Data to the following categories of recipients:
(a) to our third party vendors and services providers who provide data processing services to us, or who otherwise process Personal Data for purposes that are described in this Notice or notified to you when we collect your Personal Data. These service providers provide us with services in the following areas: accounting software or programs, document management programs and recruitment agencies. This includes Admin Consult (Syneton), Emasphere, Winbooks, Clearfacts, Silverfin, Dynamic Flows, Kluwer, Intellifin, Exact Online, Yuki, Tax Consult NV and our electronic messaging systems.
(b) to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
(c) As part of the services we provide, we communicate certain Personal Data to the competent authorities (e.g. for tax purposes) or to other similar entities (e.g. the Moniteur Belge, or the Crossroads Bank for Enterprises). Depending on the services to be provided and where necessary, we may disclose some of your Data to Belgian or foreign experts and social secretariats;
(d) to our auditors, advisors, legal representatives and similar agents in connection with the advisory services they provide to us (e.g. lawyers and notaries);
(e) to a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your Personal Data only for the purposes disclosed in this Notice;
(f) to any other person if you have provided your prior consent to the disclosure.
4. How we protect your privacy
4.1 We will process Personal Data in accordance with this Notice, as follows:
(a) Fairness: We will process Personal Data fairly. This means that we are transparent about how we process Personal Data and that we will process it in accordance with applicable law.
(b) Purpose limitation: We will process Personal Data for specified and lawful purposes, and will not process it in a manner that is incompatible with those purposes.
(c) Proportionality: We will process Personal Data in a way that is proportionate to the purposes which the processing is intended to achieve.
(d) Data accuracy: We take appropriate measures to ensure that the Personal Data that we hold is accurate, complete and, where necessary, kept up to date. However, it is also your responsibility to ensure that your Personal Data is kept as accurate, complete and current as possible by informing Tax Consult of any changes or errors.
(e) Data security: We use appropriate technical and organisational measures to protect the Personal Data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data.
(f) Data processors: We may engage third parties to process Personal Data for and on behalf of Tax Consult. We require such data processors to process Personal Data and act strictly on our instructions and to take appropriate steps to ensure that Personal Data remains protected.
(g) International data transfers: Our servers are located within the European Economic Area (EEA). However, we occasionally rely on external experts or consultants located outside the EEA. This means that when we collect your Personal Data, we may transfer it to the country where the expert or consultant is located. Such transfers are strictly necessary to provide you with the agreed contractual services and at your request (e.g. if your matter requires the intervention of an expert in a third country). Further information can be provided on request.
(h) Data Retention: We retain Personal Data we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).
When we have no ongoing legitimate business need to process your Personal Data, we will either delete or anonymise it or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Personal Data and isolate it from any further processing until deletion is possible.
5. Your data protection rights
5.1 You have the following data protection rights which you can exercise at privacy@taxconsult.be :
(a) The right to access, correct, update or request deletion of your Personal Data at any time.
(b) In addition, in certain circumstances, you can object to processing of your Personal Data, ask us to restrict processing of your Personal Data or request portability of your Personal Data.
(c) If we have collected and process your Personal Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance on lawful processing grounds other than consent.
(d) If you have a complaint or concern about how we are processing your Personal Data then we will endeavour to address such concern(s). If you feel we have not sufficiently addressed your complaint or concern, you have the right to complain to a data protection authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority. (Contact details for data protection authorities in the European Economic Area are available here.)
5.2 We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
6. Updates to this Notice
6.1 We may update this Notice from time to time in response to changing legal, technical or business developments. When we update our Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Notice changes if and where this is required by applicable data protection laws.
7. Supplementary Documents
7.1 This Privacy Notice is intended to inform our clients, suppliers, and partners about the manner in which TC A&A processes personal data. For a more detailed description of our respective obligations and commitments regarding data protection within the framework of our contractual relationships, please refer to our GDPR Policy – Privacy and Data Processing.
You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Notice.
